The Auditor of Public Accounts Bill Tracking System Helpful Information Page

Auditor's Page - Auditor's Bill Tracking Page LRC Legislative Record

How to use the APA Bill Tracking System

1. To use this system, you must first create an Bill Log. Bill Logs are simply a way of maintaining the list of bills you would like to track. Your Bill Log number is a random alphanumeric number. You should write your Bill Log number down as soon as it is issued. Each time you run your "Bill Tracking Report" or "Manage" your Bill Log from the Bill Tracking Home Page, you will need to type in your Bill Log number. Optionally, there is a link on the "Bill Log Maintenance Page" labled "Bookmark Your Bill Tracking Page". That link allows you to go to your Bill Tracking Report in such a way that it can be bookmarked for easy access.

   If you forget or lose your Bill Log number, you will need to create a new Bill Log and re-enter the bills you would like to track.

2. Once you have created an Bill Log, you can type your Bill Log number in the box, and click the "Manage My Bill Log" button to add bills to your list, delete bills from your list, or sort your list of bills to be tracked. You can return to the "Manage My Bill Log" page at any time to manage your Bill Log's list of bills to track. Remember you must type your Bill Log number in the box before clicking on the button.

   Be sure to take a moment to look over the "Bill Log Maintenance Page". It includes all the information you will need to manage your Bill Log.

3. Finally, once you have created an Bill Log and added one or more bills to track, you can type your Bill Log number in the "Bill Tracking Report" box and click on the "Run Bill Tracking Report For My Bill Log" button to produce a report of the last actions for each of the bills you are tracking. This information is updated each night as the Legislative Record is released.

Tips, Tricks

• You can add optional comments to the bills that you add to your list. If you want to add an optional comment to a bill that you are adding to your list, make sure to do it at the time you first add that bill to your Bill Log's list. You can not go back later and change a comment. To change a comment, you can delete that bill from your Bill Log, and then add it back with a new or different comment.
• Commenting each of the bills you add to your list can be very helpful for reminding you of a bills purpose, or other pertinent information. You may want to classify each bill by adding an A, B, or C to the start of your comment. A being the most important, C the least important. This way you can quickly note which bills you consider most important. In addition, you can sort your list of bills by comment, which would place your "A" bills at the top of your report.
• Sorting your list . You can either leave you list in the order you entered it, or you can sort it by bill name or by your comments. You can resort your list as often as you would like. The "Bill Log Maintenance Page" and "Report" pages will list your bills in the order they were last sorted by.
• If you see "does not appear to exist!" error messages on your Report page, go to the "Legislative Record" or "Kentucky Legislature Searching Service" page to find the bill you are interested in. Both of these pages are listed on the Bill Tracking Home Page

FAQs

• Question: Are the Bill Logs "secure"?

  Answer: The Bill Logs are not intended to be highly secure. The Bill Log number is randomly generated at the time you request it be created. There is no information in the Bill Log that identifies its creator or use. If you know a valid Bill Log number, you can use it. We do strongly suggest that you give your Bill Log number only to those who you desire to have access to the list of Bills you are tracking.

• Question: What if I forget my Bill Log number?

  Answer: Simply recreate a new Bill Log and add to it the bills you would like to track.

• Question: What happens to my Bill Log after the current Session is over?

  Answer: Shortly after the end of each session, all Bill Tracking Bill Logs will be deleted.

• Question: How often is this information updated?

  Answer: Each weekday after both the House and Senate adjourns, the Legislative Record is produced by LRC. This is usually later in the evening, but may not occur until early the next morning. The timeliness of the Bill Tracking System relies on the release of the Record by LRC. Normally, the Bill Tracking information will be as up-to-date as the LRC Web version of The Legislative Record.

• Question: Whom do I contact when I have problems or questions?

  Answer: Please email your comments, questions, and suggestions to APA Webmaster

Auditor's Page - Auditor's Bill Tracking Page LRC Legislative Record

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